How to Upload Elementary Report Cards to ParentVUE and Synergy Documents
Overview
Progress reports are uploaded to ParentVUE. Generally, progress reports will not be printed out, unless for conferences. Progress reports should be uploaded to ParentVUE no later than 1 week after the end of the quarter.
Before You Begin
Turn on Show Active AND Inactive – this will upload report cards for students who have transferred (see Options below for Only Active)
Please make sure teachers have checked over grades and grades are complete and ready to go before uploading them. Teachers and coaches can run a pdf set of report cards to check them out if they wish.
Here is a link to a video showing the process below (last year’s video, but the process is basically the same):
https://web.microsoftstream.com/video/f03b6a39-a041-40b5-bc88-b572f3ea2466
Accessing Progress Reports
- In your quick launch bar, type in GBK201.
- You are able to run report cards for the whole school at once by leaving the Student Info and Teacher Filter sections blank.
- To run
Options
Uncheck Batch Process – you MUST do this; this is opposite of how we normally run report cards. **Once you turn off Batch Process, a new row will open called Other Options. See below for how to set these other options.
- Put a check mark by:
- Print in Home Language
- Include Students Not Marked Complete
- Run “Update Grading Records” and “Update Absences”
If you ONLY want to upload/print current students, you will focus to Active only and click Include Students Active on Last Day of Grading Period. This would typically be if you are printing a copy for conferences, or something like that. Normally, you will not check this option when uploading.
Other Options **You will NOT see these options unless you turn off Batch Process**
- Put a checkmark by Archive to Student Documents
-
Document Category – Choose Report Card
-
Document Comment - Please use the following format: School year School Name QTR# Report Card (2024-2025 Adams QTR3 Report Card)
-
Attach Type – Choose “All: Print a report card for all parents”
-
Mailing Destination – Leave this blank
-
Parent/Guardian Options - Do not mark anything
Reporting Period
-
Make sure the correct reporting period is selected ***This is a very important step, make sure it says the correct quarter
Running Progress Reports
- Click Print (at the top). This will take a while to process. You can click “Check Status Later” and go do something else while this runs if you wish.
Job Results - Once the report is finished, a screen will pop up giving you the options of Standards Based Report Card and Student’s Standard Bases Report Cards. Click Student’s Standards Based Report Cards.
-
A pdf of all your report cards will open. If you need them, you can save the pdf, or you can just close it. The report cards are now loaded to ParentVUE.
***Please NOTE – If a teacher finds mistakes and fixes them after you have loaded the report cards, you can reload them using this same process and it will overwrite what was there (as long as you choose the correct quarter). You can reload them by a single teacher or whole school. Make sure you choose the correct quarter in the Reporting Period options.
How to Upload Elementary Report Cards to ParentVUE and Synergy Documents | Knowledge Base | Wichita Public Schools (freshservice.com)