Submitting Digital Field Trip Forms | ParentVue
Overview
Field Trip forms have gone digital! All school field trip forms will need to be imported into Parentvue for families to view and sign.
Prepare the Field Trip Form
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Fill out the appropriate field trip form with the necessary information. (Please have them already translated into necessary languages for your school.)
Create a WorkOrder in FreshService:
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Navigate to Classlink and click on the FreshService icon
- Click the Plus Sign > Report an Issue
- Fill in work order details
- For Request Type: Select Request to Upload Digital Field Trip Forms
- Subject: School Name/Field trip Form
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Include in the body of the work order:
- Field trip name
- Activation date in ParentVue
- Deactivation date in ParentVue
- Elementary: grade level
- Secondary: school group name (needs to be setup by clerical staff)
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The deadline for the form to be acknowledged for transportation and meal needs, if applicable.
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Fees associated with the field trip if applicable.
- **Attach the prepared field trip forms (including Spanish and Vietnamese if needed) to be uploaded into ParentVue**
- Click Submit
Please allow 3 business days to complete your request after submitting the forms. IST will notify your school when the field trip form is ready for families to sign.
Once the permission slip is received, it will be uploaded into ParentVue and set by either grade level or student groups so the correct set of families will be able to view/acknowledge the form.
*IMPORTANT*
Schools must notify families by sending a ParentLink message to the relevant group of parents, informing them that a field trip permission slip is available on ParentVue for their review and consent.
How families sign an electronic field trip form
- Families will log into ParentVue and see the Parent Acknowledgements screen.
- Details of the field trip can be seen by clicking on the blue hyperlink to open the permission slip.
- Families can then acknowledge the form by choosing either Yes or No and electronically signing their name. Viewing field trip forms in ParentVue is accessible through the ParentVue app or in a web browser.
Elementary Schools can run the U-STUD60 report, Secondary schools can run the U-STUD61 report through Synergy to check on which parents have signed off on the permission slip.
The report can then be exported into Excel and be modified as needed.
Field Trip Forms | ParentVUE